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Membership Information
REGISTRATION PROCEDURES
 
The registration procedure for the Novaquatics Swim Team begins with a swimmer evaluation.  Swimmers are evaluated in the pool by a coach on their ability to swim all four strokes - freestyle, backstroke, breaststroke and butterfly.
 
Once evaluated, the swimmer will be placed in the appropriate group based on age and ability.  Paperwork and fee payments can be done during registration office hours.  Those hours can be found on our General Calender.  Registration for the William Woollett Jr. Aquatics Center in Irvine is on Mondays and Wednesdays from 4:30 - 6:00pm.  For additional information, you can contact our registrar Tammy Cameron either by phone 626-642-5416 or email: allan.cameron@sbcglobal.net
 
The registration fee for Novaquatics is $100 per family.  The registration fee for Southern California Swimming is $60.00 per swimmer.  Check or cash are accepted for the SCS registration.  It is mandatory to show an original birth certificate or passport (no copies) at the time of registration.  First months dues are to be paid at time of registration.  We do not prorate the monthly dues.
 
Swimmers who do not pass the evaluation are encouraged to attend the Nova Swim School.  We have locations at Los Cab in Fountain Valley, Northwood High School in Irvine, Tustin Racket Club in Tustin and Soka University in Aliso Viejo.  Schedule information can be found at www.novaswimschool.com.
 
 
 
 MASTER’S SWIMMING (ADULT FITNESS)
For information and to register for the Nova Masters Adult Swimming program go to www.NovaMasters.com
 
 
 

MEMBERSHIP DUES/BILLING POLICY

The following Membership Dues/Billing Policy is in effect beginning September 2010:

In September, all families will be asked to register or re-register with the Novaquatics swim team and USA Swimming.  The $60.00 per swimmer USA Swimming registration fee is due at registration.  The annual $100.00 family registration fee will be added to your October invoice.  All families registering after September will be billed the family registration fee on their first invoice.  The USA Swimming fee is due and payable at registration.

The Novaquatics dues structure offers three payment options for your family.  Monthly, by Term and Yearly.  All payments are due by the 25th of the month invoiced.  A $10.00 late charge will be assessed on any account with a balance due on the 25th of the month.

MONTHLY dues are invoiced over ten months, September through June.  NO dues for July or August will be billed.

TERM dues will be billed in September, January and May.  Terms are defined as October - January, February - May and June - September.  Term dues are paid in advance and will not be prorated.

YEARLY dues will be billed in September for returning families and will be available through February for new incoming families.

Families are responsible for MONTHLY, TERM and YEARLY dues regardless of swimming time within a said month.  Dues will not be prorated for any reason.  If your swimmer is out of the water for more than 90 days and the billing officer is notified prior to the beginning of the month the swimmer wishes to leave for 90 days or more, families will not be billed during that said time period.  Written notice either by mail or email of intended leave of absence must be submitted prior to said leave in order to be effective on a given date.

ATHLETE TRAVEL EXPENSES are due upon receipt.  We try to provide travel expenses prior to traveling, but it is increasingly difficult to project exactly what the actual expenses incurred will be prior to departure.  The billing department can provide an approximate accounting of expenses for travel, but the final amount due will be invoiced after the travel is complete.

MEET ENTRY FEESUpon your declaration to swim, the Irvine Novaquatics coaching staff will enter your swimmer (s) in all swim meets on your behalf.  If you declare to swim a given meet, you will be responsible for all meet entry fees regardless of whether your swimmer swims or not.  Team entries are submitted to the host team based on your declaration 10 days prior to the meet start date.  Once the team check has been sent all entry fees submitted are non refundable.

The Novaquatics Billing department accepts payment by VISA or MasterCard and by check or cash.  Credit cards are charged on the first of the month for all items reflected in your account invoiced or uninvoiced.  You can view your account balance 24/7 through our website at www.novaquatics.com .  Once you have signed in, if you click on "my invoices/payments" you can view what charges have been made and the amount that will be charged to your credit card.

If you have any questions regarding the billing policy or your account balance, the billing department can be reached by phone/fax:  714-731-8065 or email:  khoest@aol.com .  Please indicate Novaquatics billing in the subject box. 

FOR ADDITIONAL INFORMATION

The Novaquatics Swimming team operates as a 501c3 non-profit youth sports organization governed by a membership Board of Directors in cooperation with the General Manager and Business Manager. The Board of Directors is responsible for the implementation of club policy while overseeing the fiduciary responsiblities associated with a membership organization such as the NOVAS. Monthly meetings are held and are open to all members that wish to attend or bring issues forward for board review. The time and location of monthly meetings are scheduled on the NOVA General Calendar. Minutes of the meetings are made available to members by request of the board secretary and will be made available within the next year (2009) via membership access on the NOVA website.

Members that have questions about the program are urged to first contact the coach assigned to your child’s practice group or the Associate Head Coach or Associate Head Age Group coach of the appropriate site. All matters brought before the coaching staff are further evaluated by the General Manager at weekly coaching staff meetings and action is taken. Parents are encouraged to also contact the General Manager (Dave Salo - dsalo@usc.edu) for clarification of policy or to address any member concerns. The Business Manager (Kim Hoesterey - khoest@aol.com) is also available to answer any pertinent questions about the NOVA program as well.