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REGISTRATION
PROCEDURES
The registration procedure for
the Novaquatics Swim Team begins with a swimmer evaluation.
Swimmers are evaluated in the pool by a coach on their ability to
swim all four strokes - freestyle, backstroke, breaststroke and
butterfly.
Once evaluated, the swimmer
will be placed in the appropriate group based on age and
ability. Paperwork and fee payments can be done during
registration office hours. Those hours can be found on our
General Calender. Registration for the William Woollett Jr.
Aquatics Center in Irvine is on Mondays and Wednesdays from 4:30 -
6:00pm. For additional information, you can contact our
registrar Tammy Cameron either by phone 714-775-4307 or email: allan.cameron@sbcglobal.net
The registration fee for
Novaquatics is $100 per family. The registration fee for
Southern California Swimming is $55 per swimmer. Check or
cash are accepted for the SCS registration. It is mandatory to show an original birth certificate or
passport (no copies) at the time of registration.
First months dues are to be paid at time of registration. We
do not prorate the monthly dues.
Swimmers who do not pass the
evaluation are encouraged to attend the Nova Swim School. We
have locations at Los Cab in Fountain Valley, Northwood High School
in Irvine, Tustin Racket Club in Tustin and Soka University in
Aliso Viejo. Schedule information can be found at www.novaswimschool.com.
MASTER’S
SWIMMING (ADULT FITNESS)
For information and to register
for the Nova Masters Adult Swimming program go to www.NovaMasters.com
MEMBERSHIP DUES/BILLING
POLICY
The following
Membership Dues/Billing Policy is in effect beginning September
2010:
In September, all families will be asked to register or
re-register with the Novaquatics swim team and USA Swimming.
The $55.00 per swimmer USA Swimming registration fee is due at
registration. The annual $100.00 family registration fee will
be added to your October invoice. All families registering
after September will be billed the family registration fee on their
first invoice. The USA Swimming fee is due and payable at
registration.
The Novaquatics dues structure
offers three payment options for your family. Monthly, by
Term and Yearly. All payments are due by the 20th of the
month invoiced. A $10.00 late charge will be assessed on any
account with a balance due on the 20th of the month.
MONTHLY dues are
invoiced over ten months, September through June. NO dues for
July or August will be billed.
TERM dues will
be billed in September, January and May. Terms are defined as
October - January, February - May and June - September. Term
dues are paid in advance and will not be prorated.
YEARLY dues will
be billed in September for returning families and will be available
through February for new incoming families.
Families are
responsible for MONTHLY, TERM and YEARLY dues regardless of
swimming time within a said month. Dues will not be prorated for any
reason. If your swimmer is out of the
water for more than 90 days and the billing officer is notified
prior to the beginning of the month the swimmer wishes to leave for
90 days or more, families will not be billed during that said time
period. Written notice either by mail or email of intended
leave of absence must be submitted prior to said leave in order to
be effective on a given date.
ATHLETE TRAVEL
EXPENSES are due upon receipt. We try to
provide travel expenses prior to traveling, but it is increasingly
difficult to project exactly what the actual expenses incurred will
be prior to departure. The billing department can
provide an approximate accounting of expenses for travel, but the
final amount due will be invoiced after the travel is
complete.
MEET ENTRY
FEES: Upon your declaration to
swim, the Irvine Novaquatics coaching staff will enter your
swimmer (s) in all swim meets on your behalf. If you declare to swim a given meet, you will be
responsible for all meet entry fees regardless of whether your
swimmer swims or not. Team entries are submitted to
the host team based on your declaration 10 days prior to the
meet start date. Once the team check has been sent all entry
fees submitted are non refundable.
The Novaquatics Billing
department accepts payment by VISA or MasterCard and by check or
cash. Credit cards are charged on the first of the month for
all items reflected in your account invoiced or
uninvoiced. You can view your account balance 24/7
through our website at www.novaquatics.com . Once you
have signed in, if you click on "my invoices/payments" you can view
what charges have been made and the amount that will be charged to
your credit card.
If you have any
questions regarding the billing policy or your account balance, the
billing department can be reached by phone/fax: 714-731-8065
or email: khoest@aol.com . Please
indicate Novaquatics billing in the subject box.
FOR
ADDITIONAL INFORMATION
The Novaquatics
Swimming team operates as a 501c3 non-profit youth sports
organization governed by a membership Board of Directors in
cooperation with the General Manager and Business Manager. The
Board of Directors is responsible for the implementation of club
policy while overseeing the fiduciary responsiblities associated
with a membership organization such as the NOVAS. Monthly meetings
are held and are open to all members that wish to attend or bring
issues forward for board review. The time and location of monthly
meetings are scheduled on the NOVA General Calendar. Minutes of the
meetings are made available to members by request of the board
secretary and will be made available within the next year (2009)
via membership access on the NOVA website.
Members that have
questions about the program are urged to first contact the coach
assigned to your child’s practice group or the Associate Head
Coach or Associate Head Age Group coach of the appropriate site.
All matters brought before the coaching staff are further evaluated
by the General Manager at weekly coaching staff meetings and action
is taken. Parents are encouraged to also contact the General
Manager (Dave Salo - dsalo@usc.edu) for clarification of
policy or to address any member concerns. The Business Manager (Kim
Hoesterey - khoest@aol.com) is
also available to answer any pertinent questions about the NOVA
program as well.
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